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University of Arizona Library

publishing glossary

Copyright Retention — An agreement with a publisher which allows the author to retain copyright of his/her intellectual content. There are varying levels of copyright retention from "self archiving" to the retention of all rights. For more information on copyright, see the copyright section under library literacy.

Creative Commons Licenses — An alternative to copyright agreements, these licenses set out the parameters within which an author's work can be used. See http://creativecommons.org/learn/licenses/

Double-Blind Peer Review Process — A process used by many journal editors and publishers of scholarly monographs (as well as those awarding grants, etc.) to ensure the quality of scholarship and to dispell any perception of nepotism or cronyism in their editorial decisions. In this process, neither the author, nor the reviewers know each others' identities.

Indexing — When considering which serial to publish in, it is advisable to see how well the publication is indexed (how many library databases give access to the citations or the fulltext of articles from the serial). Good indexing assures that your article will, theoretically, be available to the largest number of scholars around the world. To find out which databases and indexes index a particular serial, you can use Ulrich's International Periodicals Directory or the Serials Directory (for online or print). Both are online, and may be accessible (for free) through your library. For more help, contact your local librarian.

Institutional Repository — A new approach by universities and other academic institutions to digitally archive, manage and make openly accessible the intellectual output of their members. This movement is, in part, a reaction against the skyrocketing prices scholarly publishers have begun charging to, essentially, package and sell back to the universities their own intellectual output.

ISBN — [International Standards Bibliographic Number]. A number used over the past 30 years to uniquely identify a published item. Currently ISBNs are used by publishers in over 150 different countries. Used primarily for monographs or portions of a series that have unique titles, CD ROMs, Videos, etc. For more information go to: http://www.isbn.org/standards/home/index.asp

ISSN — [International Standards Serial Number]. A number used to uniquely identify serial publications. Currently 76 nations participate in the ISSN program. ISSN numbers are free. All journals should have one. To get more information on ISSN numbers go to: http://www.issn.org/

MARC Catalog Record — The format used for bliographic records (for books, serials, etc.) in North American (and many other) library catalogs. Because most users locate books, CD ROMs, serials, etc. through a library catalog or other electronic database, the quality and completeness of the MARC record for an item is essential. Many editors of smaller academic journals and authors of CD ROMs or low print run monographs often forget about the importance of the MARC record in the success of the dissemination of their work. Authors and editors are encouraged to consult with their local cataloging librarian about their mongraph or journal prior to publication.

Non-Exclusive Copyright Licenses — See http://www.utsystem.edu/OGC/IntellectualProperty/contract/cprtlic.htm

Open Access — A movement to make the scholarly output of our universities freely available (to distribute, transmit and display) in perpetuity, granted that proper attribution of authorship is made.

Peer Reviewed — (also called "refereed") The peer review process subjects the manuscript/article to the scrutiny of one or more experts from the same field. These experts may require changes or additions, or accept the article/manuscript as is, or reject it. Generally, the role of the reviewer(s) is only advisory. Most often the identities of the referees and the authors are unknown to each other (see Double Blind Peer Review Process).

Plagiarism— To use and pass off as one's own the ideas or writings of another. This is not limited to copying directly from another's work without appropriate attribution, but also includes paraphrasing.

Refereed Publication — Virutually synonymous with Peer Reviewed. Usually indicates that more than one peer reviewer has read and approved the publication.

Scholarly Publication — Meets most of the following criteria: 1) subject matter is specialized - written for the specialist rather than general - written for the lay person; 2) it is written by specialist(s) in the field; 3) it cites its sources using using a standard citation method (MLA, APA, etc.); 4) it highlights the content, rather than advertising, pictures, etc.

Scholarly Societies — Associations or societies organized around a particular subject or area of study. Often these groups hold conferences and publish periodicals, series and monographs. To publish through a scholarly society, one must usually be a member. Examples of a scholarly society in the Slavic field would be AAASS or AATSEEL,

Self-Archiving — Some periodicals allow authors to "self archive" their own material (usually online), as part of their agreement to publish.

Tenure — The employment status often awarded by academic institutions to faculty members. With this status come several privileges and responsibilities (which may differ from institution to institution). The status of tenure creates the expectation of continued employment until voluntary retirement or resignation. It grants the holder academic freedom in teaching and research and institutional support for that teaching and research. It also often provides for faculty participation in self governance. The responsibilities of tenure tend to be the promise of continued excellence in scholarship and service (and, often, also in teaching), and an adherence to ethical conduct. The exact conditions and granting of tenure differ from one institution to the next.

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