B&D Calendar [for ongoing tasks]
January
- Chair informs AAASS Convention Coordinator of needed meeting rooms (and technology, if necessary) for B&D, B&D subcommittees & Vendor Session for the next year's convention. Due January 10th. Typical room requests.
- Chair provides B&D and B&D subcommittee membership information to AAASS Convention Coordinator to help avoid scheduling conflicts.
February
- Chair ensures that the B&D minutes from both sessions [Executive meeting and General meeting]] are finished and corrected.
- Chair ensures B&D General minutes are submitted to SEES Newsletter subcommittee by their deadline and are also linked from the B&D website [B&D Executive meeting minutes are not published].
- Chair submits updated B&D report (with any additional information from AAASS Convention) & subcommittee reports to SEES Newsletter Editor.
March-July
- Ongoing work
August
- If needed, Chair solicits nominations for new B&D roster from current B&D Committee (a general call is not made).
- Chair prepares list of panels on library topics (from preliminary schedule in August Newsnet)
September
- Chair establishes B&D roster (decisions on appointees made by B&D Committee; decision on new Chair made by outgoing Chair) and sends to the AAASS President and copies the AAASS Executive Director [due in mid-Sept]. B&D appointments are vetted and approved by the AAASS Board.
- Chair sends out general invitation for subcommittee volunteers (in needed).
- Chair asks subcommittee chairs to prepare new rosters by mid-October and submit to B&D.
- Chair asks subcommittee chairs to prepare and send B&D annual subcommittee reports by early mid-October.
October
- Subcommittee Chairs provide new subcommittee rosters to B&D Chair by Octover 20..
- Subcommittee Chairs send annual subcommittee reports B&D Chair by October 20.
- Chair resends list of library-related panels and sends out over Slavlibs (and attaches to website). Care should be taken to verify correct meeting room assignments (as these often change from the preliminary program).
- Chair prepares & submits B&D report (for AAASS Board) by late October. This includes Subcommittee reports.
- Chair collects subcommittee rosters from subcommittee chairs by late October. Subcommittee assignments are discussed and approved by B&D over email, but are also be sent to the AAASS Board for their information.
November [Pre-Convention]
- Chair sends out draft agenda for B&D Committee General meeting at AAASS.
- Chair prepares agenda for B&D Committee Executive meeting with input from B&D Committee & B&D Subcommittee Chairs.
- Chair designates 2 minute takers for B&D Committee meetings. Minute taker for B&D General meetign is also responsible for circulating (and retrieving) an attendance sheet.
- Chair sends out final agenda for B&D General Meeting
AAASS National Convention:
- Chair attends the AAASS Board meeting
- Chair attends SEEMP meeting as ex officio B&D representative
- Chair leads and facilitates the two B&D meetings
- Chair identifies a B&D (or other) member to coordinate and manage the Vendor Session for the following year
- Chair works with the B&D Digital Projects Subcommittee to plan and implement Biennial Digital Workshop (if necessary).
December
- Chair verifies B&D and subcommittee nominees’ willingness to serve and finalizes committee & subcommittee rosters.
- Chair writes letters of appointment to all new B&D and subcommittee members.
- Chair writes letters of thanks to departing subcommittee chairs, B&D members, and faculty liaisons.
- Chair obtains from the minute taker a list of panels proposed for the next convention at the B&D member meeting and sends this list out over SLAVLIBs.
- Chair announces final committee rosters on SLAVLIBs, updates website and sends rosters to Newsnet for publication