Student Employees Recruitment and Hiring Process
The University of Arizona Libraries accepts and encourages student employee support. While LORM does not coordinate the Libraries’ recruitment and hiring of student employees, we have added links here for your convenience in addressing their recruitment, hiring and management.
Student Employees, whether work-study, international, undergraduate or graduate students, are part-time, temporary employees who are currently enrolled at The University of Arizona with the primary goal of achieving a degree. Note that student employees are nonexempt staff who work hourly and would be subject to overtime or compensatory time for hours worked over 40 in a week.
Recruitment of Student Employees:
- Use The Libraries' Student Employee Hiring Guide 2010 to understand the classifications and guidelines for
hiring and management of student employees in the Libraries. (2/10/12)
- Develop a position description using this Student Assistant PD Template (9/2/10).
- Note the pay from the Student Employee Pay Scale appropriate to the position. (12-5-12)
- Also contains note regarding retention raises for returning student employees.
- Advertise all job opportunities for UA students and alumni on Wildcat JobLink. The site is easy to use, has campus-wide reach and is 24/7.
- If convenient, arrange to attend a Wildcat student employment fair to kick-start your recruitment: http://www.career.arizona.edu/faculty/?wsef.
- Student Employee Application Form (the 3-page application form in pdf).
- Link to Library Student Employment Page.
Hiring Process for Student Employees:
- Students should not perform work activities, including training, until hiring documentation is completed! (See above The Libraries' Student Employee Hiring Guide 2010, p. 8-13).
- Student employees must provide required documentation to team accountant prior to hiring.
- Your team accountant will notify supervisors when the employee can start working.
- Notify/provide a PAW to LORM accountants as soon as possible at the end of a student’s employment to terminate them.
Management of Student Employees: (all within the Hiring Guide Packet, above)
- Student Employee Work Expectations (Library-Wide; 8/25/10)
- Supervising Guidelines (see aboveThe Libraries' Student Employee Hiring Guide 2010, p. 9)
- Student Kronos Edit Slip
- Student Kronos & Timekeeping Responsibilities
- Have Kronos Training with LORM
- Students are required to complete the following training within the first 30 days after hire:
- (Computer) Security Awareness Training if they will use a computer
- Preventing (Sexual and Other) Harassment Training if they will work with others as part of their work
- FERPA is also advisable if they will use UAccess to protect student and employee information.
- Training documentation to show that these trainings have been completed should be retained by the student.
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