Graduate Assistant Recruitment & Hiring Process
A graduate assistantship is similar to part-time employment in which graduate student is provided with a work schedule and assigned responsibilities.
Graduate Assistants (GA's) are classified as student employees. As such, they are assigned responsibilities which provide supervised educational experiences at the graduate level. Frequently, this means assistants either teach or participate in research projects.
Policies and Procedures:
- GA Position Description Template (12/9/11) is used by Principal Investigator (PI) or Supervisor to describe nature of job, duties and qualifications. Complete the position description and a Recruitment Request Form for GA //(9/20/10) and submit them to HROE for determination of classification. HROE representative informs PI or Supervisor of the classification review results and provides established salary (see Pay Scale; 1-24-12).
- The Graduate Assistant Recruitment and Hiring Steps (revised 8/3/11) should be followed.
- HROE provides all Graduate Assistants with a copy of the Graduate Assistant Work-Related Policies (8-3-12).
- PI or Supervisor conducts a performance evaluation for GA each semester following GA Performance and Renewal Evaluation Process (12/3/12) and using the GA Evaluation Form (8/14/12). Note: Evaluation is used to determine GA contract renewal for the following semester.
- Note: GA's are required to complete training as
are required to complete training within the first 30 days after hire:
- (Computer) Security Awareness Training if they will use a computer
- Preventing (Sexual and Other) Harassment Training if they will work with others as part of their work
- Public Service Orientation
- FERPA is also advisable if they will use UAccess to protect student and employee information.
- A copy of training documentation to show that these trainings have been completed should be sent to HROE and the original retained by the student for future reference.
- If the GA’s are Teaching, they also need to complete, per Grad College, the TATO, GATO, and TBEST (if first language is not English). See the Grad College website link for information about those trainings.
- For reference, the GA Hiring Manual 2012-13;Notice of Appointment 2012-2013 .
- Graduate College's webpages for GAships (12-13)