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Orientation Process Overview for the New Employee

What is the Process for Your Orientation to the University Libraries?

  1. You should have received a Joining the University Libraries Information Packet (10/14/12 vs) to review before the interview.  If you did not, review this important document now!

  2. On your first day of employment along with completing your hiring forms, LORM provides an overview of activities to complete as you begin your new position: getting an employee id number, arranging for tax withholdings, automatic deposit and parking, acquiring a CatCard and enrolling in benefits.  A brief overview is provided of the contents of the New Employee Orientation Notebook.   Contact LORM if you have any questions about these steps.

  3. Your team leader is responsible for ensuring that you have a workstation with computer, email, phone and long distance code. 

  4. Talk with your team's administrative assistant regarding expectations for calendaring with MS Outlook, reporting leave and other time-tracking procedures, obtaining supplies, and other team-based operations.

  5. If you have been assigned a Buddy or team-based colleague, take advantage of your connection via informal activities such as tours of building or campus and meeting people on other teams.

  6. Once you get your Employee ID number you should make an appointment to meet with a LORM accountant to find out about getting paid and timekeeping/reporting policies and procedures. Employees should bring their CatCard to the LORM office so a copy can be made.  If the employee is Non-Exempt he/she will be swipe in and out of Kronos and this process will be explained and the employee registered with Kronos.  All payroll questions should be routed to the Libraries' accountants. 

  7. During the first week or two you should attend a half-a-day sessions that LORM has scheduled you for a "New to the U" and Benefits Orientation session, provided by central Human Resources' (HR).  Your benefits options can be reviewed online and there is an On-Line Benefits Orientation for the 2013 Plan Year to review in advance.
    .
    • A packet of benefits materials is mailed to LORM who forwards it to you.
    • You must make benefit selections via UAccess Employee within the first 31 days.
    • Benefits questions are best answered by central HR at phone number: 621-3662.

  8. The team leader should review expectations of the position and your first six months through review of your position description and training in assigned duties.  The team leader shall follow probationary guidelines for classified staff and guidelines for new continuing eligible librarians (see Probation webpage), if appropriate.
    • If you are a Classified Staff member, you will set goals in line with our PEMSystem with your team leader’s guidance, and receive a developmental review half-way through the probationary period of six months.  See the New Employee (Probationary) Guidelines for Classified Staff (Draft Rev. 8/9/12).
      • This mid-probation review is your opportunity to your progress and your potential to be successful by the end of the probation period. 
      • A final review, just before the end of the probationary period is conducted to determine whether you will pass probation.  This official appraisal is made by your team leader based on her/his judgment whether you will be able to successfully perform all assignments related to your position.  You will be notified of the results of that review prior to the final day of probation. 
        • If you pass probation, your team leader will guide you in setting additional performance and learning goals for the rest of the fiscal year.
        • If you do not pass probation, or at any time during probation, you may receive notice of termination if you are not assessed as able to successfully meet the requirements of the position.
        • If it is decided that you will not be retained, you will be notified of the termination of your probationary appointment.  

    • If you are in a Continuing Eligible Member of the Library Faculty, there are New Employee Guidelines for Continuing Eligible Academic Professionals (8/13/12) which help guide you through the first six months of  your employment.  You will write goals, and receive developmental reviews in line with our PEMSystem.  Continuing-Eligible Library Faculty, in addition to following the goal-writing process in the PEMSystem, must submit their summary Progress Report on Scholarship and Service Goals to the LFA Promotion and Continuing Status (P&CS) Committee.  These faculty should also be continually planning for their third year, in-depth, review of progress toward continuing status from the LFA P&CS Committee.

    • Appointed Library Faculty with Continuing Status follow the individual goal writing process in the PEMSystem.  See the LFA Website for more information about expectations and processes to follow.

    • Other Appointed Professionals who have year-to-year appointments do not have an official probation period.  Your team leader will guide you to set appropriate performance and learning goals and assign you peer developmental reviewers.  Near the end of the fiscal year you will receive a Performance Appraisal, and will learn whether you are performing satisfactorily and where improvements will be expected the following year.

  9. Your team leader shall provide assistance with orientation to the Libraries and your functional/work team(s):
    1. Review of the New Employee Orientation Notebook (not available online).
    2. Review of the Libraries and team's Work-Related Employment Policies and Procedures
    3. Review of the Libraries' Vision, Mission and Strategic Planning Process
    4. Review of the Libraries and team’s Strategic Frameworks, critical processes and quality standards
    5. Developing learning and performance goals for the probation or introductory period, and the choice of a peer developmental review group.

  10. Within the first 30 days you should complete the following orientations/trainings:
    1. UA HR’s Public Service Orientation.  Please provide the signed and dated completion certificate to the Libraries’ Library Operations Resource Management Team (LORM), Main Library A302.
    2. The UA (Computer) Security Awareness Training, either through the 3-part (approximately hour-long) online session or by attending a 90-minute campus session.  Online training is linked http://security.arizona.edu/infosecessentials.  Provide a copy of the three quizzes to the LORM office.
    3. Obtain a passing score on the online UA Harassment Prevention Program, Preventing Sexual Harassment.  Provide a record of your completion to the LORM office.

  11. During your second month of employment LORM will schedule you to attend the UAL New Employee Orientation to the University Libraries' Policies, Operations and Facilities (8/28/12) with LORM and representatives from Accounting and Facilities work teams. They will review the following and answer any questions related to:
    1. Library-Wide Work-Related Employment Policies & Procedures (8/9/12)
    2. Your rights and responsibilities as an employee
    3. Compensation and pay issues
    4. Business operations
    5. Team budgets
    6. Safety/security/facilities
    7. Emergency information

  12. After three months your team leader/supervisor shall provide you with a performance review, or check-in, if you are not a classified staff employee.

  13. At the end of six months on the job you will be evaluated by your supervisor in a probationary or developmental review.

  14. Ideally within your first 3-6 months, but mandatory by the end of the first year, you should complete online materials for the Libraries’ New Employee Orientation (NEO) Foundation Sessions (11/10/09). When possible the Libraries will schedule group sessions in order to meet employees from other teams.  Work with your team leader for any questions you have as you review these training materials.

UA Resources for New Employees:

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