Faculty need to know when their use of copyrighted material requires permission from the copyright holder. If it does, it is described as “fair use”. The UA Office of the General Counsel (OGC) provides a Fair Use Checklist that can be printed, filled out and archived by the faculty member. This is important so that they can demonstrate due diligence if someone challenges their claim to fair use of material.

Dan Lee, director of the Office of Copyright Management and Scholarly Communication, requested that this form be converted to something that can be filed electronically, as printing and filling out the OGC form by hand was inconvenient.

1. Fill out the form, choosing options that reflect how you will use the material under consideration. No fields are required. Fair Use Overview
2. To view or save this form as a PDF file, choose the appropriate option at the bottom of the page.
3. To email the file, enter your name in the “from” field and the recipient's email address in the “to” field.
4. Press the “Email PDF” button.
5. Verify that the PDF was received. It will appear to be from “UA Libraries Web Administrator” / webadmin@u.library.arizona.edu.

This relatively simple application consists of several files located on aquarius (E: drive). The path is E:\Webdir\services\faculty\scholcom\fairuse.

• index.php - the main script
• header.jpg - header from the OGC PDF file
• reset.css - Eric Meyer's CSS reset file
• style.css - styles specific to this script
• includes/content.php - PHP arrays containing the text of the form
• includes/mail/class.phpmailer.php, mail/class.smtp.php - contain paths relative to the PHP path, used for mailing the PDF file
• includes/pdf/class.pdfchecklist.php - a class derived from our PDF class (FPDF)

The index.php file submits the user's data to itself, which converts the file to PDF using FPDF. See the file for more documentation.

The CSS can be changed using style.css.

Form (both HTML and PDF) can be changed in content.php. Be sure to preserve PHP array syntax!

The PDF footer can be changed in the PDFChecklist class.

• The header graphic is pixelated. OGC would have to fix this.
• Potentially this form could be used to irritate people by sending these PDF files to people that don't want them.
• The CSS isn't commented. (assigned to Mike)

• This was completed in November 2008.

• Dan Lee (OCMSC)
• Leslie Sult (UST)
• Yvonne Mery (UST)
• Mike Hagedon (DLIST)