Digital Library Information Systems Team

Outlook Calendar

Well, there it is.  There's no putting it off any longer, you have to do it:  Learn how to use your Outlook Calendar. 

Don't panic, it's not so bad - and here's some help!

First is a step-by-step guide to setting up your Calendar to share, and for setting your preferences so you can use your Calendar most efficiently.

Following this guide are helpful links from Microsoft on how to use your Calendar, including an audio tutorial.

Step-by-Step Guide to Sharing Your Outlook Calendar

1. Open your Calendar by clicking on the Calendar button in the Navigation Pane in Outlook: 2. Click the “Share My Calendar…” link.	.
3. Click on the “Permissions” tab 4. To allow your team members to add items to your calendar, (and allow everyone in the Library to review your calendar), set your Calendar’s Default permissions as shown in the figure to the right: 5. Click OK to exit the Calendar Properties window.  You've shared your Outlook Calendar! Now continue on and set your Calendar Preferences.	.
On the top menu bar, click on Tools, then choose “Options…”	.
Click on the “Calendar Options…” button:	.
Choose the days of the week and the start and end times that fit your schedule. Click on “Planner Options”.	.
Set your options as shown in figure to the right and click OK:	.
Back on the Calendar Options window, click on the “Free/Busy Options” button.	.
Set the options as shown in the figure to the right: (Publish 12 months of Calendar free/busy information on the server.  Update free/busy information every 3 minutes.) Click OK to exit the Free/Busy Options window.  Click OK to exit the Calendar Options window.  Click OK to exit the Outlook Options window. Your Outlook Calendar is now saved, and your preferences are set!	.

Microsoft Outlook Calendar Audio Tutorial - from the source

For further information and training, here's an audio tutorial from Microsoft that will walk you through these Calendar topics:

• Viewing multiple calendars side by side
• Tracking two or more separate schedules in your own calendar
• Sharing your own calendar with someone else, or viewing a calendar that someone has shared with you
• Using shared calendars to set up meetings quickly

This tutorial is takes about 40 to 50 minutes to listen to.

Microsoft Office Online Help for Outlook Calendar

Here are the Calendar topics you can get help with from the Microsoft Office Online Help Center:

• Outlook Overview: Schedule meetings using Outlook Calendar
• Organize your calendar with the Outlook 2003 Calendar Views Add-in
  
• About Calendar
  
• What are those symbols in my calendar display?
  
• About switching from Microsoft Schedule+ 1.0 or 7.x
  
• Create additional calendars
  
• Add or remove holidays in your Calendar
  
• Customize the Outlook calendar with your company's important HR dates
  
• Use Outlook to help set up interviews and research
  
• Open another person's Calendar, Contacts, or Tasks
  
• Share my Calendar
  
• Organize your time with calendars and schedules
  
• Change the calendar time scale
  
• Change the Calendar display start and end times
  
• Ways to publish schedule information
  
• Change your Calendar work days and the start of your week
  
• Show Saturday and Sunday the same size as other days
  
• Keep track of birthdays and anniversaries
  
• Show multiple Calendar days or weeks
  
• Removing items from your calendar
  
• Organize your sales day
  
• Types of information you can share with people who use Schedule+
  
• Print blank calendars
  
• Manage healthcare schedules with Outlook
  
• Customize days seen in the Calendar
  
• Use vCalendar in Outlook
  
• Delete duplicate calendar items
  
• Switch Calendar views between 12-hour and 24-hour clock
  
• Show TaskPad in the Calendar view
  
• Troubleshoot Calendar
  
• Troubleshoot using Microsoft Schedule+ with Outlook
  
• Managing executive schedules