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                  University of Arizona Library
                     Staff Travel Committee
The name of the Committee will be the Staff Travel Committee.

The  committee  will  be  composed  of  6  voting  members,  four
librarians and two career staff.  The committee will act  in  and
advisory capacity to the Dean of Libraries.

The members will be elected to staggered two-year terms.  Two  of
the  librarians will have continuing status and two will not have
continuing status, thus giving representation to both  groups  of
librarians.   Each year, an election will be held to replace  one
continuing  status librarian, one continuing eligible  librarian,
and one classified staff.

Membership will be from July 1 to June 30.

The  committee  will  select  its own  chair, and if deemed necessary, a 
secretary, and/or treasurer.  Meetings will be held at the committee's 
discretion.

The committee's responsibilities are:
        1.  To allocate funds for staff travel requests:
            When  the Staff Travel Committee is composed  each
            year it should:
               a)   solicit from the staff their prospective
                    travel  plans  for the fiscal year (to  facilitate
                    planning);
               b)   determine from the Library Administration the 
                    amount of money available in the travel fund; and
               c)   set aside a portion of the fund (5-10%) as a 
                    contingency fund (to pay for last minute requests)
                    and to pay for AZLA annual registration.
        2.  To advise the Dean of Libraries on matters concerning 
            staff travel funds;
        3.  To recommend policy changes on travel;
        4.  To report back to staff how the funds were dispersed; and
        5.  To conduct the election for new members.
        6.  To submit an annual report to the Dean at the end of each
            fiscal year, including a list of those persons who received
            travel funds and a budget stating the total amount 
            encumbered during the year.
        7.  Since 1996:  Submit budget request(s) to BAG for appropriate 
            funding for the following fiscal year, based on relevant data. 

Election procedure:
        1.  The staff Travel Committee will conduct the elections 
            usually in late May.
        2.  Place a notification of the upcoming election on the 
            ALLSTAFF listserv.
        3.  Obtain from the Library Office two copies of mailing
            labels for:
            a.  continuing librarians,
            b.  continuing eligible librarians, and
            c.  classified staff.
        4.  Make  a photocopy of mailing labels to compile  names
        for the final ballot.
        5.  Mail out declination forms; may want to color code
            continuing librarians, continuing eligible librarians,
            and classified staff to simplify tabulation.
        6.  The Assistant Deans and Assistants to the Dean are not
            eligible to run.
        7.  A committee member may serve no more than two consecutive
            terms.
        8.  Delete names of those individuals not interested in
            serving on the committee.
        9.  Compose the final ballot.
            a.  Librarians will vote for continuing and continuing 
                eligible librarians.
            b.  Classified staff will vote for the classified staff 
                representative.
        10. Votes are tabulated and the newly elected committee 
            members are informed.
        11. The results are announced via the ALLSTAFF Listserv.


rev. 6/98

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