ictnotes816

UA Library > Intranet Home This University of Arizona Library site is archived and is not maintained.

IC Training Team – Agenda
8/16/00

1. Final review of charge, and other minutes from last week. Add resources.

2. Team roles & choosing team leader

3. Ground rules – include snack rotation

4. Next steps & AR of team report

5. Next meeting/next agenda

Final Review of Charge

Does this team need to track who’s been trained in what?
Didn’t identify the specific skill, just a range. No, that would done by the trainers. We train the trainers and give them quidance

Assumptions

(A2)Everyone who works in the IC will have the baseline training. We will create or choose the baseline training and materials and will take advantage of other training materials on Campus.
We have to have a training plan and training materials.
#7. Other current service sites…..(Add current)

#6. Change “it” to COLA
Re#9. Team needs to review the IC Services model.
10. The training materials may be subject to change/not carved in stone / will need periodic updating & revisions.
1. “in” should be “as”.

Products

Add: A process & plan for passing this work on the permanent IC training group:

Timeline

Consulting with campus experts – Finding people who can help us and materials.
Refine competencies list – may need to learn how to write competencies.
Need to define what we want from consultant.
Concern about finding consultant in six weeks and designing training
Need consultant to supplement our time and objectivity.
Or should we hire someone who does this full time?
April – August

Add: Pass work on to permanent team.

March – April

Add: Production of training materials.

BINLIST

Consultant

Should the consultant do some or all writing of the manuals/training/design
Facilitating the project meetings.
How far will $10,000 go?
Bring outside opinions on issue.
Share previous experience with similar work.
We do the work, they critique/revise/review/meet with us a couple of times.
We provide the content, consultant does the production.
Help us put together a package approach to training.
“Meta-level” vs. “Micro-level.

It is not part this group’s charge to identify the permanent team, so how can we plan to hand this off to someone that doesn’t exist?
Keep bringing up through Library Team Reports.
A full-time job (this and desk hours)-?
Role of CCIT? – point of contact . Need to identify right people.
Is a Training Coordinator position-needs to understand reg. And handle scheduling, coordination, etc.
Are shooting for new personal in IC; no guarantees.

Resources

$10,000 for Consultant.
Barb has verbal commitment for addition $5,000 for team’s use (use not specified)- maybe use for Educause
Edie Batistle is Lib. Admin. Asst. for this group.
Janet Fore is cabinet rep.

To finalize charge:

AR: Lori, Email to group by Monday 8/21 (incl. to Janet to forward to cabinet)
AR: Deb to create team web page and charge by Friday.

Team Management Roles:

1. Facilitation & Recording – Rotate. Team leader sets schedule. Ok if don’t feel comfortable facilitating or recording.
2. Agenda prep – Do at end of each meeting. Send additions over email.
3. Post notes to web- Deb will do, in lieu of facilitating/recording.
4. Preparation of team reports – Will do as a team

Facilitating = keeping track of meeting progress, keeping on track, summarizing, making sure AR’s recorded . Send meeting reminders.

Roles of Team Members:

1. Initiate - 5
2. Provide Information - 8
3. Questions – 7
4. Clarify – 3
5. Collaborate – 7
6. Summarize – 3
7. Build Consensus – 3
8. Gate keeping – 2
9. Harmonizing – 7
10. Group Norms – 1
11. Encouraging - 6

Team Leader roles:

1. Keep institutional memory, e.g. Notebook.
2. Email meeting reminders – who facilitates, etc.
3. Make sure we are on track overall esp. relative to timeline.
4. Co-chairs helpful

Criteria

1. Attendance required
2. Time
3. Good organizational skills
4. Good communicator
5. Overall vision
6. Open-minded
7. Interested

Team Leaders
Barb & Lori will co-chair at least through fall semester, with Barb taking the lead until mid Sept.
Team and co-chairs evaluate continuing or rotating.

Team Report
Charge finalized – call attention to revisions.
Team leaders.
ID permanent group and coordinator to pass work on to.
AR: Laura will post time of Team Report.
AR: Lori will pull together draft of report.

Next meeting/next agenda:
Wednesday August, 23rd, 1-3 in Science 313
Agenda
1. Review prior materials – select & preview.
2. Ground rules.
3. What should consultant do?
4. (Check in prior materials)
5. Facilitation & record schedule
6. Facilitator – Laura